Accommodation
Please note that this is the only UEP 2025 official website for purchasing registration fees, accommodation and additional services. Be cautious of fraudulent websites.
GUARANT International (further referred to also as the Congress Secretariat) has been appointed the official hotel accommodation agent and will gladly handle all related arrangements. Accommodation of various categories is provided at discounted prices near the Cubex Centrum Praha.
GUARANT International strongly advises all not to work with any unauthorized vendors/companies who may offer you hotel reservation services by phone/e-mail with “discounted conference rates” and try to obtain your personal data including credit card details.
List of hotels
| Hotel | Price in EUR SGL / DBL |
Distance to the Cubex |
5☆ |
||
| Barceló Occidental Praha Wilson ☆☆☆☆☆ Superior room |
149 / 164 | 15-minute ride with public transport |
4☆ |
||
| Panorama Hotel Prague ☆☆☆☆ Superior room |
145 / 160 | next to the venue |
| Barceló Occidental Praha ☆☆☆☆ Superior room |
122 / 137 | 10-minute walk |
| Clarion Hotel Prague City ☆☆☆☆ Superior room |
130 / 143 | 14-minute ride with public transport |
3☆ |
||
| Hotel Attic ☆☆☆ Standard room |
72 / 84 | 7-minute walk |
| Hotel ILF ☆☆☆ Standard room |
66 / 85 | 14-minute walk |
All rates quoted are per room per night including breakfast, 12% VAT and city tax. Should VAT or city tax change before the beginning of the congress, the congress Secretariat will automatically change the price of your hotel room and inform you in writing about the new rate.
Please note that the price of accommodation is not included in the registration fees.
Group bookings cannot be made online as different terms and conditions apply. For further information, up to date availability and reservation, please contact the congress Secretariat at uep2025@guarant.cz.
Individual reservations
To make a hotel reservation, it is necessary to fill in the Online Accommodation Form, which is the part of the Online Registration Form. Your password is the same for both online forms.
Reservations will be processed on a “first come, first-served” basis. We recommend that you book your accommodation as soon as possible.
A full pre-payment is required to guarantee the reservation. After the full payment has been received, your hotel reservation will be confirmed in writing by e-mail. The full payment must be received on or before a payment due date, otherwise the reservation will be automatically cancelled.
Any change or cancellation of the hotel reservation must be sent in writing at uep2025@guarant.cz.
Do not contact hotels directly.
Any changes in the reservation (except 100% cancellation fee) will be subject to 10 EUR handling fee.
In case of cancellation of the event due to force majeure, GUARANT International reserves the right to charge a handling fee.
The appropriate refunds will be made after the congress.
Extra expenses related to the hotel accommodation must be settled by the guests directly at the hotel reception before their check-out. Hotel may ask for guarantee of extras by credit card preauthorisation or paying deposit.
Cancellation conditions
The following cancellation conditions apply to the cancellation, reduction, shortening and no show of a hotel reservation.
Panorama Hotel Prague
Cancellations received |
Cancellation fee |
|
| before 27 April 2025: | full refund, handling fee of 10 EUR will be deducted | |
| from 28 April to 13 May 2025: | 75% cancellation fee for each cancelled night | |
| from 14 May 2025 incl. a no show: | 100% cancellation fee for each cancelled night |
Barceló Occidental Prague, Barceló Occidental Prague Wilson, Hotel Attic
Cancellations received |
Cancellation fee |
|
| before 7 May 2025: | full refund, handling fee of 10 EUR will be deducted | |
| from 8 May 2025 incl. a no show: | one-night cancellation fee |
Clarion Hotel Prague City
Cancellations received |
Cancellation fee |
|
| before 30 April 2025: | full refund, handling fee of 10 EUR will be deducted | |
| from 1 May to 13 May 2025: | half-night cancellation fee | |
| from 14 May to 21 May 2025: | one-night cancellation fee | |
| from 22 May to 27 May 2025: | 50% cancellation fee for each cancelled night (100% cancellation fee in case of reservation for 1 night only) | |
| from 28 May 2025 incl. a no show: | 100% cancellation fee for each cancelled night |
Hotel ILF
Cancellations received |
Cancellation fee |
|
| before 7 May 2025: | full refund, handling fee of 10 EUR will be deducted | |
| from 8 May to 12 May 2025: | half-night cancellation fee | |
| from 13 May to 22 May 2025: | one-night cancellation fee | |
| from 23 May 2025 incl. a no show: | 50% cancellation fee for each cancelled night |
In case of a no show, the room will be kept for the guest until 12:00 (noon) of the day following the date of expected arrival; after that the room will be released. Please inform the congress Secretariat of any change in your arrival as soon as possible.
Methods of payment
Accommodation fees must be paid in EUR by one of the following methods:
1. Credit or Debit Card
For credit or debit card payments, please use the Online Payment System. The system is accessible with the password that you received upon registration. The system accepts the following credit/debit cards: MasterCard/Eurocard and Visa.
2. Bank Transfer
The bank details including the 10-digit variable symbol will be automatically sent to your e-mail address after submitting the accommodation form. Please note that payments without this variable symbol will not be identified and the accommodation will not be confirmed.
Please note that bank transfer payments will only be accepted by 23 May 2025 only. After this date, only payments by credit/debit cards will be accepted using the Online Payment System.
All bank transfer amounts should be minus bank charges. Any banking fees accrued from the transfer is the responsibility of each party.
